Notion vs Confluence
Detailed comparison to help you choose the right tool in 2026
π Quick Verdict
It's a tie! Both are great options.
Notion is better for modern, flexible teams that want an all-in-one workspace. Confluence is better for enterprises needing deep Jira integration, granular permissions, and compliance features.
π Explore More
π Visual Comparison
Overall Score Comparison
Category Breakdown
Notion Highlights
- β All-in-one workspace replacing multiple tools
- β Excellent real-time collaboration for teams
- π° Free / $10/member/month
Confluence Highlights
- β Deep Jira integration
- β Enterprise-grade permissions
- π° Free (10 users) / $6.05/user/month
Feature Comparison
| Feature | Notion | Confluence |
|---|---|---|
| Wiki/Knowledge Base | β | Enterprise-grade |
| Databases | Relational databases | β |
| Real-time Collaboration | β | β |
| Permissions | Basic (page-level) | Granular (space, page, restriction) |
| Templates | Community + built-in | Marketplace + built-in |
| API | β | β |
| Integrations | Growing ecosystem | Atlassian ecosystem + marketplace |
| Search | Basic | Advanced (CQL) |
| Version History | Paid plans | All plans |
| AI Features | Notion AI | Atlassian Intelligence |
What is Notion?
Notion is an all-in-one workspace that combines notes, docs, wikis, and project management. It's known for its flexibility and collaborative features, making it popular among teams and individuals who want a unified platform for their work. With its powerful database functionality, Notion can replace multiple tools in your workflow, from note-taking apps to project management software. The platform offers a generous free tier and scales well for teams of any size.
β Pros
- β’All-in-one workspace replacing multiple tools
- β’Excellent real-time collaboration for teams
- β’Beautiful templates and design flexibility
- β’Powerful database with multiple views (table, board, calendar, gallery)
- β’Strong API for integrations and automation
- β’Generous free tier for personal use
βCons
- β’Can become slow with large databases
- β’Learning curve for advanced database features
- β’Requires internet connection for syncing
- β’Limited offline functionality
- β’Data stored on Notion's servers (privacy concerns)
What is Confluence?
Confluence by Atlassian is the enterprise standard for team documentation and knowledge management. It integrates deeply with Jira and the Atlassian ecosystem for comprehensive project documentation.
β Pros
- β’Deep Jira integration
- β’Enterprise-grade permissions
- β’Powerful search across spaces
- β’Structured spaces and page trees
- β’Compliance and audit features
- β’Mature and battle-tested at scale
βCons
- β’Dated and cluttered interface
- β’Slow performance
- β’Complex administration
- β’Expensive at scale
- β’Steep learning curve
- β’Editor less intuitive than Notion
Pricing Comparison
Confluence
Free (10 users) / $6.05/user/month
Per user pricing
β Free tier availableView detailed pricing βπIn-Depth Analysis: Notion vs Confluence
Choosing between Notion and Confluence can be challenging, as both tools offer compelling features for modern workflows. In this comprehensive comparison, we'll analyze every aspectβfrom features and pricing to real-world use casesβto help you make an informed decision.
Notion
Notion is an all-in-one workspace that combines notes, docs, wikis, and project management. It's known for its flexibility and collaborative features, making it popular among teams and individuals who want a unified platform for their work. With its powerful database functionality, Notion can replace multiple tools in your workflow, from note-taking apps to project management software. The platform offers a generous free tier and scales well for teams of any size.
Confluence
Confluence by Atlassian is the enterprise standard for team documentation and knowledge management. It integrates deeply with Jira and the Atlassian ecosystem for comprehensive project documentation.
π―Best Use Cases
When to Choose Notion
- βFor Teams:
All-in-one workspace replacing multiple tools
- βFor Small Business:
Excellent real-time collaboration for teams
- βFor Enterprise:
Beautiful templates and design flexibility
When to Choose Confluence
- βFor Individuals:
Deep Jira integration
- βFor Small Business:
Enterprise-grade permissions
- βFor Teams:
Powerful search across spaces
πFeature Deep Dive
Wiki/Knowledge Base
Databases
Real-time Collaboration
Permissions
Templates
API
π°Pricing Analysis
Notion
Per member pricing
β Free tier availableConfluence
Per user pricing
β Free tier availableπ‘ Pro Tip
Both tools offer free trials or tiers. We recommend testing both with your actual workflow before committing to a paid plan.
πOur Recommendation
After extensive analysis and testing, here's our take: Both Notion and Confluence are excellent tools that can significantly improve your productivity. The best choice depends on your specific needs, workflow, and priorities.
Choose Notion if:
You want a modern, flexible workspace, are a startup or small team, or need combined docs/databases/project management.
Choose Confluence if:
You use Jira, need enterprise permissions and compliance, or require structured documentation for large organizations.
Frequently Asked Questions
For small to medium teams, yes. For enterprises using Jira heavily and needing granular permissions and compliance features, Confluence is still the better choice.
Final Verdict: Which Should You Choose?
β¨ Choose Notion if
You want a modern, flexible workspace, are a startup or small team, or need combined docs/databases/project management.
β¨ Choose Confluence if
You use Jira, need enterprise permissions and compliance, or require structured documentation for large organizations.